GDPR CANDIDATE PRIVACY NOTICE (UK AND EU)
Wings Hire Inc. and its subsidiary and group companies (collectively referred to as Wings Hire Group) act as the “data controller.” This means that we are responsible for deciding how we hold and use personal information about you. You are receiving a copy or a link to this privacy notice because you are applying for or have applied for work with us (whether as an employee, worker, contractor, or candidate for a position with our clients). This notice informs you about how and why your personal data will be used, including the purposes of the recruitment exercise and the typical retention periods. It provides information required under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
OVERVIEW
To deliver our recruitment and related support services, Wings Hire Group collects personal data related to our candidates. This Privacy Statement provides specific information regarding candidates.
CANDIDATES & ASSOCIATED CONTACTS
As a recruitment business, we connect individuals seeking employment (“Candidates”) with businesses looking to fill positions (“Clients”). For the purposes of this Privacy Statement, a candidate includes:
- An active job seeker who registers with us to assist in finding a job or applies for a role we have advertised.
- Someone placed with a client on a permanent or contract basis.
- Someone identified as a potential job seeker.
An “Associated Contact” refers to individuals whose contact details are provided to us, such as:
- Referrals of jobseekers.
- Emergency contacts.
- Referees.
- Client contacts providing references.
CONTACTING YOU
By applying for a job or contacting us through our website with your details, you consent to being contacted by our teams via phone, SMS, and messaging applications.
DATA PROTECTION PRINCIPLES
We will comply with data protection laws and principles, ensuring that your data is:
- Used lawfully, fairly, and transparently.
- Collected only for valid purposes clearly explained to you, and not used incompatibly with those purposes.
- Relevant and limited to the purposes specified.
- Accurate and kept up to date.
- Retained only as long as necessary for the purposes specified. If employed, personal data is retained for at least 6 years post-employment.
- Kept securely.
LAWFUL PROCESSING
Under GDPR, we must have a lawful basis for processing personal data. Wings Hire Group uses the following grounds for processing personal data:
- Contract: To fulfill requirements of a contract or work finding services agreement.
- Legal Obligation: For legal obligations like tax payments.
- Legitimate Interests: Processing necessary for the legitimate interests of the controller or a third party.
- Consent: When collected during application or registration processes.
- Defence of Legal Claims: For defending or enforcing legal claims.
- Assessment of Working Capacity: For evaluating contract workers’ capacity.
OUR LEGITIMATE BUSINESS INTERESTS
As a recruitment agency, exchanging personal data of candidates and clients is essential. This includes maintaining databases, supporting career aspirations, and developing our business.
THE KIND OF INFORMATION WE HOLD ABOUT YOU
We collect, store, and use the following categories of personal information:
- Information from your CV and covering letter.
- Details from application forms, including name, contact details, and employment history.
- Candidate-specific data like salary expectations, work eligibility, and references.
- Sensitive data like criminal convictions, where necessary.
SOURCES OF PERSONAL DATA
We collect data from various sources including:
- Directly from candidates.
- Partner recruitment agencies and third-party platforms.
- Referees and associated contacts.
- Publicly accessible sources and job websites.
HOW WE USE YOUR PERSONAL INFORMATION
We use personal information for:
- Recruitment services, including assessment and communication.
- Marketing, including personalized communications and surveys.
- Finance, including payments and invoicing.
- IT, for system development and data backup.
- Legal compliance and equal opportunities.
IF YOU FAIL TO PROVIDE PERSONAL INFORMATION
Failure to provide necessary information may hinder the processing of your application.
INFORMATION ABOUT CRIMINAL CONVICTIONS
We may process criminal convictions information where legally required or for specific roles.
AUTOMATED DECISION-MAKING
We do not use automated decision-making that significantly impacts you.
DATA SHARING
We share personal data with third parties including associated companies, clients, and service providers, ensuring they adhere to data protection standards.
DATA SECURITY
We implement security measures to protect personal data and limit access to authorized personnel only.
DATA RETENTION
Personal data is retained for periods necessary to achieve our business objectives and comply with legal obligations. Data retention varies based on engagement and legal requirements.
RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
You have rights to access, correct, erase, restrict processing, and transfer your personal information. For such requests, contact us at info@wingshire.com.
DATA PROTECTION OFFICER
For queries regarding this privacy notice or how we handle your data, contact us at info@wingshire.com. You have the right to complain to the Information Commissioner’s Office (ICO) or relevant supervisory authority.